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Power Apps Licensing for Guest Users
Power Apps licenses grant users the ability to create, customize, and use business applications without extensive coding. These licenses cater to various user needs, including the Power Apps Per App Plan, allowing access to specific apps, and the Power Apps Per User Plan, providing comprehensive access to multiple applications within an environment. Additionally, external users can utilize Power Apps with a free license, enabling collaboration on shared canvas apps. It’s essential to review the latest Microsoft documentation for specific details on features and licensing conditions.

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Free License Features:
External users with a free license can run and interact with canvas apps that have been shared with them.

This allows organizations to collaborate with external users who do not have a paid Power Apps license.

App Sharing:
Power Apps allows app creators to share their canvas apps with external users, providing them access without requiring them to purchase a paid license.

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Limited Functionality:
The free license for external users may come with limitations on certain advanced features or capabilities within Power Apps.

Considerations for App Creators:
App creators within the organization can choose to share their apps with external users and manage access permissions accordingly.

It’s important to note that licensing details and features may change over time, and Microsoft may update its licensing plans. For the latest and most accurate information, please refer to the official Microsoft Power Apps licensing documentation or contact Microsoft support.

Specific App Access:
With the Power Apps Per App Plan for Guest Users, external users can use a specific canvas app within the organization’s Power Apps environment.

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Licensing for External Users:
External users (guests) do not need to purchase a Power Apps license. Instead, they are covered by the Power Apps Per App license that the organization has purchased.

Shared App Functionality:
External users can interact with and use the features of the shared app, but their access is limited to the specific app assigned to them.

Cost Considerations:

The organization purchasing the Power Apps Per App Plan is responsible for licensing costs. External users do not incur additional licensing fees for the specific app they access. – Power Apps Online Training

App Ownership and Management:
The organization that owns the Power Apps environment controls access and permissions for external users. App owners within the organization manage who has access to specific apps.

Remember that licensing details may change, and Microsoft may update its licensing plans. For the latest and most accurate information, please refer to the official Microsoft Power Apps licensing documentation or contact Microsoft support.

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